Administrator

Our client seeks a Temporary Administrator to join their team until January 2027. You will work as part of a small team and help ensure that the day-to-day work of the team continues to run smoothly.

Key Responsibilities

• Monitor the shared email inbox and direct enquiries to the appropriate team member.
• Answer telephone calls and take accurate messages.
• Assist with routine enquiries.
• Draft and process routine correspondence and emails.
• Maintain electronic records and filing systems.
• Arrange meetings, prepare agendas and circulate papers.
• Take and prepare meeting minutes when required.
• Assist with incoming post and general office administration.
• Maintain and update spreadsheets, contact lists, monitoring records and other administrative information.
• Provide administrative support with applications and documentation.
• Assist with the annual accounts process, including maintaining the accounts list, recording receipt of accounts and contacting individual authorities to seek updates on outstanding submissions.
• Check information received for completeness and accuracy, refer any queries to the appropriate team member and ensure the relevant records are updated.
• Carry out other reasonable administrative duties to support the team.

Key Skills and Experience

• Previous experience in an office or administrative role.
• Good working knowledge of Microsoft Office, including Outlook, Word, Excel, SharePoint and AI.
• Good written and verbal communication skills.
• Confidence in answering telephone calls and dealing with enquiries.
• The ability to work independently and as part of a small team.
• A professional approach and an understanding of confidentiality.
• Experience of arranging meetings or taking minutes would be helpful but is not essential.

If you have the required skills please apply online at searchandselect.com quoting reference number: 16916