Executive Support Administrator

Executive Support Administrator

We are looking for an organised and proactive Executive Support Administrator to join our team in our Isle of Man office, providing high-quality administrative support to the Executive Office and assisting with the smooth co-ordination of Board activities and governance processes.

Who We Are

Nedbank Private Wealth is a multi-award-winning private bank and wealth manager headquartered in the Isle of Man, with branches in London, Jersey and a representative office in the UAE. The company provides a full international wealth management offering through its wealth planning, investment management, and banking services, to both business and private clients worldwide.

All our people are expected to consistently demonstrate our 6Cs, Collaboration, Curiosity, Courage, Client Impact, Can Do Attitude and Completeness.

Job Purpose

The Executive Support Administrator provides administrative support to the Executive Assistant & Board Support Lead, who supports the Chief Executive Officer and Chief Financial Officer (‘Executive Office’) and co-ordinates the logistical and administrative requirements of the Board. The Executive Support Administrator role assists with meeting arrangements (including travel, producing agendas, collating and formatting papers & drafting minutes), updating records and the day-to-day administration of the Executive Office. They also prepare and format documents and presentations for the Executive Office to a consistently high professional standard.

Within agreed priorities and delegated authority, the roleholder is expected to use their own initiative, while escalating confidential, sensitive or material matters appropriately. Support to the wider Executive Committee will be provided as and when directed by the Executive Assistant & Board Support Lead.

Key Accountabilities

• Provide efficient and accurate administrative support to the Executive Assistant & Board Support Lead, completing assigned tasks to agreed deadlines and standards.
• Assist with the logistical arrangements for Board, Executive Committee and other senior meetings, including scheduling, rooms or virtual meeting links, refreshments, dinners, travel, accommodation and supporting materials.
• Support the preparation of agendas and meeting schedules, collate papers and maintain meeting packs, checking that submissions have been received and following up with contributors as directed.
• In the absence of the Executive Assistant & Board Support Lead, attend meetings and draft clear, accurate minutes for review and approval.
• Maintain action trackers, attendance records, contact lists, filing systems and other meeting or governance records accurately and securely.
• Collate and format reports, papers, presentations and other business documents to a high professional standard.
• Assist with travel, accommodation and transport arrangements for the Chief Executive Officer, Chief Financial Officer, Board members and other stakeholders as directed, including preparing itineraries and supporting information.
• Provide agreed cover during the absence of the Executive Assistant & Board Support Lead, using initiative to maintain routine activities, manage competing priorities and identify matters requiring escalation.
• Monitor shared mailboxes, calendars or requests when asked, dealing with routine matters and redirecting or escalating urgent, confidential or higher-risk items promptly.
• Provide administrative support to members of the wider Executive Committee as and when directed by the Executive Assistant & Board Support Lead, ensuring that priorities remain aligned.
• Assist with arrangements for visitors, internal events and executive engagements, providing a professional and welcoming experience and contributing to improvements in administrative processes.

Skills, Knowledge & Experience

• Previous experience in an administrative, office support or junior executive support role is desirable.
• Good working knowledge of Microsoft 365, particularly Word, PowerPoint and Outlook with the ability to create and format documents and presentations to a high standard.
• Strong organisation and time-management skills, with the ability to manage several routine priorities and follow tasks through to completion.
• High attention to detail, including accurate proofreading, document control, record keeping and minute taking.
• Clear and professional written and verbal communication skills, with confidence in dealing appropriately with senior stakeholders.
• Discretion, sound judgement and professionalism when handling confidential or sensitive information.
• Ability to work independently and use initiative within clear parameters, particularly when the manager is absent, while recognising when to ask questions or escalate.
• A reliable, helpful and flexible approach, with a willingness to support changing priorities and contribute positively to the Executive Office team.
• Experience of arranging meetings, supporting travel or using a Board or document portal would be helpful but is not essential.

To Apply

We encourage you to apply well in advance of the deadline and if you are successful, we will meet with you as soon as possible.

Our Commitment to Diversity

Nedbank Private Wealth is an inclusive employer where everyone can thrive. We are proud of the value we place on individuality, and we want you to bring your full self to work and maximise your potential. Please let us know if you require any adjustments to support you.

Privacy Notice

By applying for a role with Nedbank Private Wealth, you consent to us processing your personal information for recruitment and selection purposes. We will retain applicant data for up to 12 months following completion of the recruitment process to support future hiring opportunities, after which it will be securely deleted or anonymised. For questions about how we handle your information, please contact: [[email protected]](/cdn-cgi/l/email-protection)